HR and Administration Specialist

You will join our client, a trusted organisation, as an HR and Administration Specialist based on-site in Malta. You will play a pivotal role in onboarding new joiners, keeping the office running smoothly, and supporting HR and administrative tasks. This role balances people work with practical office management, ensuring a welcoming, efficient workspace and effective processes for the Malta team. Support onboarding by preparing equipment for new joiners and ensuring a smooth start to their first days. Maintain the overall condition of the office and coordinate maintenance or repairs when required. Handle day-to-day administrative requests from the Malta team, including matters related to insurance, internal procedures, and general inquiries. Organise team gatherings and company events to foster engagement and collaboration. Collect and submit on-call hours on a monthly basis. Manage invoices, payments, and basic bookkeeping related to office expenses. Ensure the office operates smoothly on a daily basis, maintain a clean and welcoming environment, and liaise with the cleaning company when issues arise. Oversee the ordering of office supplies, monitor stock levels, and maintain an up-to-date inventory of IT equipment. Process incoming and outgoing mail in accordance with company procedures. Provide HR support, including sick leave and vacation requests. Coordinate various office-related projects and ensure they are completed according to schedule. There is one vacancy. This role does not support relocation. You will join a hands-on team, with opportunities to grow your HR and administration experience within a supportive environment.

See job posting for requirements